What tools might a project manager use in the system planning stage?

• A. Gap analysis
• B. All of the above
• C. Tracking tools
• D. Project scope

Answer: (B)

In system planning, you aim to map the current state to the desired future state, define the scope of the work, and establish how progress will be tracked. Gap analysis helps you identify what is missing or different between what you have now and what the new system must deliver, so you know exactly what needs to be changed or added. Defining the project scope sets clear boundaries for the effort—what will be included, what won’t, and the constraints and assumptions—so everyone agrees on what will be delivered. Tracking tools provide the mechanisms to monitor baselines, milestones, resources, and risks, giving visibility into progress and helping inform decision-making during planning. Together, these tools cover the essential activities of planning: identifying required changes, defining deliverables and boundaries, and establishing how success will be measured and followed. That’s why using all of these tools is the best approach.